ADMINISTRATIVE OFFICER (ONE-YEAR CONTRACT APPOINTMENT)

job Description

UP Professional and Support
DEPARTMENT OF FINANCE: STUDENT ACCOUNTS
ADMINISTRATIVE OFFICER (ONE-YEAR CONTRACT APPOINTMENT)
PEROMNES POST LEVEL 10

In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the following vacancy.

The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.

JOB PURPOSE:
The purpose of this position is to perform an effective and efficient administration of pay-outs to students and sponsors, reviewing memorandum of agreement and directly contribute to service delivery to stakeholders (Students, Parents, Colleagues and Sponsors).

Duties and Responsibilities

The successful candidate’s responsibilities will include, but are not limited to:
Pay-out:
Do Approval 1 for monthly scheduled pay-outs and refunds on the PeopleSoft system to students;
Schedule payments (pay-outs and refunds) to students' personal bank accounts for National Research Funds journals as well as application forms from students;
External bursaries:
Award and disburse funds for National Research Funds per journals received into the student account;
Verify posted students' transactions into students' accounts;
Reverse funds disbursed from the student account per the National Research Funds journal;
Provide sponsors and students with students' accounts and results;
Add SPl financial block on student account;
Follow up on outstanding fees:
Follow up with sponsors regarding unallocated deposits and overdue invoices;
Follow up with sponsors and students regarding overdue tuition fees;
Payment arrangement:
Capture payment arrangement forms on Peoplesoft system;
Memorandum of Understanding or Agreement:
Prepare/ format Memorandum of Understanding or Agreement with sponsors;
Registration process:
Lift REl financial block on the student account at the beginning of the academic year;
Ad hoc Duties:
Prepare quotations;
Compile item type request file per academic plan and modules.
Financial environment, preferably in student administration.

Qualifications and Experience

Relevant National 3-year Diploma;
Two years of experience in:
Financial environment, preferably in student administration.

OR
Grade 12;
Four years’ experience in:
Financial environment, preferably in student administration.

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):
Knowledge of:
Applied knowledge of Peoplesoft;
Technical competencies:
Financial administration;
Computer literacy (MS Word, MS Excel and e-mail packages);
Behavioural competencies:
Ability to pay attention to details;
Ability to work under pressure and independently;
Ability to meet deadlines;
Must be pro-active in work environment;
Analytical skills;
Communication skills (verbal and written).

ADDED ADVANTAGES AND PREFERENCES:
Degree or equivalent with Accounting as a subject;
Administration of student refunds;
Administration of bursaries;
Experience in Higher Education environment.