Committee Clerk (PAP)

job Description

Job Title: Committee Clerk (PAP)
Posting Start Date: 11/21/25
Job Description:
AU Values
• Respect for Diversity and Team Work • Think Africa Above all
• Transparency and Accountability • Integrity and Impartiality
• Efficiency and Professionalism • Information and Knowledge Sharing

Organization Information
Reports to: Senior Committee Clerk
Directorate/Department/Organ: Pan-African Parliament (PAP)
Division: Committees, Research, Documentation and Library Services
Number of Direct Reports: 0
Number of Indirect Reports: 0
Job Grade: P1
Number of Positions: 1
Contract Type: Regular
Location: Johannesburg, South Africa

Purpose of Job
To provide dedicated administrative and procedural support to the Committees and Caucuses of the Pan-African Parliament (PAP), ensuring efficient planning, documentation, and execution of parliamentary activities. The role contributes directly to the legislative and oversight functions of the institution by supporting the coordination of meetings, recording of proceedings, and accurate dissemination of information. Through high-quality organizational and procedural assistance, the Committee Clerk helps strengthen parliamentary accountability, transparency, and service delivery across Africa.

Duties and Responsibilities

Main Functions
• Assists in planning the work of the Committee under the Chairperson and the members.
• Consults appropriately and as necessary with supervisors to ensure the highest quality of advice is available to the Committees.
•Provides equal and timely access to correspondence and information commissioned by the Committees to all their members.
•Arranges for and attends meetings related to the proceedings of the Committees and their sub-committees.
• Writes and certifies minutes of proceedings of the Committees.
•Assists in the preparation of daily and weekly journals of events for the Parliament.
• Contributes to preparing, editing, indexing, proofreading and publishing the Hansard, Parliamentary debates and texts.
•Performs any other related duties that the Supervisor may assign.

Specific Responsibilities
•Provides procedural advice and administrative support to specified Permanent and Ad- Hoc Committees, and Caucuses of the Pan African Parliament
•Arranges for and attends meetings related to the proceedings of the Committees and
their sub-committees.
•Drafts agendas, programmes, and reports of meetings and work plans of the Committees.
•Arranges for and attends meetings related to the proceedings of the Committees and their sub-committees.
•Takes and finalizes minutes of committee proceedings in coordination with the Committee’s Bureau.
•Transcribes proceedings accurately and submits timely to the supervisors and translators.
•Assists in the preparation of daily and weekly journals of events for the Parliament. Prepares internal committee memos as required and corresponds with relevant parties on committee activities.
•Prepares and facilitates the issuance of invitations to all relevant officials, personnel, resource persons and stakeholders on Committee and caucus meetings.
•Prepares and issues relevant preparatory information for meetings in consultation with the Committee’s Bureau.
•Maintains attendance and membership registers of committees and caucuses.
•Facilitates logistical arrangements for committee and caucus missions.

Qualifications and Experience

Academic Requirements and Relevant Experience
Bachelor’s Degree in Law, International Relations, Political Science, Public Relations or related Social Science disciplines with a minimum of two (2) years of relevant experience in a similar position in a Parliament.

Required Skills
• Excellent knowledge and understanding of Parliamentary procedures.
• Sound drafting and reporting skills.
• Good communication skills.
• Good Planning and organizational skills.
• Good Interpersonal skills.
• Computer skill.
• Ability to work in a diverse and multicultural environment
• Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic, Spanish or Kiswahili) and fluency in another AU language(s) is an added advantage.

Leadership Competencies
Core Competencies
Teamwork and Collaboration
Accountability awareness and Compliance
.Learning Orientation
Communicating with Influence
Functional Competencies
Trouble shooting
Job Knowledge and information sharing
Task Focused
Continuous Improvement Awareness