Contracts Specialist

job Description

Provides a contract administration capability for OML & its affiliate territories.
Applies the principles, disciplines and the procedures required to govern the relationships and issues resulting from the agreements between Old Mutual and 3rd party suppliers.
Puts appropriate arrangements in place to manage all 3rd party suppliers
Negotiates and renews contracts with external suppliers in accordance with OM sourcing strategy and governance.
Administers and controls contracts through formal procedures.
Produces appropriate MIS information on contracts under administration.
Provides contract consultancy services within the OM Group.
Works closely with Architects, various governance functions, Service Managers and BU Stakeholders.
Manages contract administration systems and processes.
Manages relationships with customers, suppliers and 3rd party suppliers.
Playing an active role within the OML Contracts and Sourcing function within the OMiX Business with responsibilities to the Head of Contracts and Sourcing.
Staying aware of and adhering to all business procurement requirements and challenges.
Building sustainable and compliant relationships with core 3rd party suppliers.
Negotiating new or renewal of existing contracts with 3rd party and internal suppliers.
Ensuring safe custody and control of contracts.
Ensuring accurate recording of contracts – e.g. value, renewal dates, service description, term, notice period, alert periods (dates), etc.
Applies the principles, disciplines and the procedures required to govern the relationships and issues resulting from the agreements between Old Mutual and 3rd party suppliers.
Puts appropriate arrangements in place to manage all 3rd party suppliers.
Ensure that a full supplier segmentation approach is implemented and maintained for all vendors.
Responsible to gather all data requirements from various stakeholders in the process to ensure efficiency and alignment to the process requirements, with
updates managed accordingly as well.
Detailed knowledge of supplier database to enable efficient gatekeeping of the appropriate vendor segmentation processes.
Develop and implement standard processes and associated documents; and provide support in relation to supplier due diligence and supplier rationalization.
Develop and drive supplier targets and scorecards and ongoing supplier performance improvement working with supply base.
Apply processes to unique situations and derive solutions to enable the business to continued operations.
Promotes and monitors the implementation of an integrated supply chain involving key supply chain stakeholders at all levels of the system.
Be able to provide guidance to the business on corrective solutions to mitigate compliance and business risks and to improve the vendor and business relationships whilst complying with governance requirements.
Communicate effectively and build strong relationships with internal and external stakeholders, regarding Procurement matters.
Continuously drives process improvements within the contracts, sourcing and procurement function and in the Accounts Payable environment to achieve operational excellence.
Deliver on coordinated business development opportunities.

Duties and Responsibilities

This role is responsible for the effective and efficient use of managed contracts and related services.
The incumbent is individually accountable for achieving results through others, over periods of up to a year.

Responsibilities
Procurement
Achieve specific procurement goals within area of responsibility. May also involve working to improve established procurement procedures.

Contract Management
Manage a portfolio of contracts and negotiate service-level agreements. Will also plan, coordinate, and supervise activities relating to major contracts.

Pricing and Terms Negotiation
Manage and deliver pricing and terms projects. Negotiate with external strategic partners on pricing and terms.

Supplier Management
Monitor, review, and highlight any gaps in the performance of a portfolio of smaller suppliers to recommend and ensure delivery of improvements by suppliers or to renegotiate or change contract/supplier.

Leadership and Direction
Explain the local action plan, to support team members in their understanding of what needs to be done, and how this relates to the broader business plan and the organization's strategy, mission, and vision; motivate people to achieve local business goals.

Inventory Control
Achieve specific goals for an area of responsibility by working within, or finding ways to improve, an established supplier management plan.

Contract Requirements
Identify contract requirements and write specifications for a small portfolio or area of the business for existing contracts and/or new contracts.

Stakeholder Engagement
Contribute to stakeholder engagement by identifying stakeholders; by finding out their needs, issues, and concerns; and by reacting to these needs, issues, and concerns, arranging meetings and events and drafting supporting materials to promote understanding and commitment.

Budgeting
Deliver a budget for an area of the organization or conduct complex analyses on budget progress in other areas of the organization.

Performance Management
Develop and propose own performance objectives; take appropriate actions to ensure achievement of agreed objectives, using the organization's performance management systems to improve personal performance. Or manage and report on team performance; set appropriate performance objectives for direct reports or project/account team members and hold people accountable for achieving them, taking appropriate corrective action where necessary to ensure the achievement of team/personal objectives.

Organizational Capability Building
Use the organization's formal development framework to identify the team's individual development needs. Plan and implement actions to build their capabilities. Provide training or coaching to others throughout the organization in own area of expertise to enable others to improve performance and fulfill personal potential.

Qualifications and Experience

• Tertiary (commerce, procurement or legal) qualification would be advantageous.
• Min 3 years relevant contracts experience.
• Have a proven track record of delivery in a contracts/sourcing environment.
• Experience in liaising with suppliers in terms of service, contracts and future direction of services.
• Have experience in the legal view of contracts – methodology and administration.
• Has preferably worked within an outsourced, off-shored delivery model.
• Displays knowledge of project management methodologies.
• Experience of managing 3rd party suppliers.
• Displays knowledge of internal procurement requirements and group procurement policies.
• Experience in reviewing and interpreting procurement requirements
• A self-starter who is able to take initiative and run and drive issues until they are resolved.
• Process orientated with the ability to set up new processes and systems or improve existing ones
• Proven ability to meet and exceed tight on a consistent basis;
• Ability to work under pressure;
• Highly organized and structured

Skills

Action Planning, Contract Administration, Contract Management, Data Controls, Data Management, Executing Plans, Financial Acumen, Negotiation, Oral Communications, Presenting Solutions, Procurement Management, Project Procurement Management, Supplier Management, Supply Chain Management Software

Competencies
-Business Insight
-Communicates Effectively
-Directs Work
-Drives Results
-Ensures Accountability
-Financial Acumen
-Manages Complexity
-Persuades

Education
NQF Level 7 - Degree, Advance Diploma or Postgraduate Certificate or equivalent