Duties and Responsibilities
TERMS OF REFERENCE
Hiring Office:
Communications Unit
Purpose of Assignment:
UNFPA is committed to producing high-quality, visually compelling publications, reports, and digital assets that amplify the organization’s impact and communicate effectively with a wide range of audiences, including governments, donors, partners, and the public.
To maintain institutional excellence, UNFPA requires the services of a Publications Layout and Graphic Designer with extensive agency experience, strong project management skills, and the ability to deliver innovative and professional-level design products under tight deadlines.
The purpose of this consultancy: to support the design, layout, and production of publications and digital assets, ensuring alignment with UNFPA branding and corporate identity guidelines, while introducing creative and fresh approaches that enhance visibility and impact.
The consultant will play a key role in reimagining UNFPA’s visual storytelling - turning data and insights into engaging, accessible, and human-centered communication materials. The role is ideal for a creative professional who thrives in multicultural, virtual, and fast-paced environments.
Scope of work:
The selected consultant will be expected to :
Design and Layout:
Conceptualize and execute innovative, professional designs for publications and knowledge products (reports, policy briefs, infographics, toolkits and posters).
Develop engaging layouts and templates that strengthen institutional branding and ensure clarity, accessibility, and visual impact.
Produce digital communications materials including social media assets, multimedia graphics, and web-optimized layouts.
Develop PowerPoint presentations for high-level meetings and events.
Project Management:
Establish and implement a simple project management process to track progress, ensure timely delivery of outputs, and flag potential risks or delays.
Coordinate closely with communications and technical teams to ensure content and design workflows are streamlined.
Manage multiple design projects simultaneously within strict deadlines.
Templates and Capacity Building:
Create standardized templates and design toolkits for use by project teams and country offices, ensuring consistency with corporate identity guidelines.
Provide guidance and light training to staff on the use of templates and best practices in layout and design.
Branding and Quality Control:
Ensure all products align with UNFPA branding, tone, and corporate visual identity standards.
Copyedit and lightly edit content to ensure accuracy, clarity, and consistency in final outputs, as well as the ability to incorporate edits and changes from editors and proofreaders into designed documents.
Ability to provide support to technical focal points through a communications lens in developing content for background documents, social media materials and others.
Duration and working schedule:
The duration of the Consultancy is for six months from 15 November 2025 to 15 May 2026
Place where services are to be delivered:
The completed work is to be submitted electronically to the hiring manager at UNFPA ESARO office. Hybrid/ Remote work arrangement.
Delivery dates and how work will be delivered:
The selected consultant will be expected to deliver work electronically at the end of each month:
Professionally designed and print-ready reports, briefs, and publications.
Digital communications products including social media cards, infographics, and multimedia assets.
Web-ready graphics and layouts for different knowledge products for online platforms.
Standardized templates and toolkits for country office use (PowerPoint, Word, InDesign, etc.).
A simple project management process document for tracking publication workflows.
PowerPoint presentation decks for internal and external events.
Regular progress updates and final delivery of assigned products within agreed deadline
Monitoring and progress control, including reporting requirements, periodicity format and deadline:
The selected consultant will be required to provide regular updates via email to monitor adherence to tight production schedules.
Supervisory arrangements:
The selected consultant will work under the supervision of the hiring manager, the Regional Communications Advisor.
Expected travel:
The consultant will not be expected to travel.
Required expertise, qualifications and competencies, including language requirements:
Profile: A proactive designer who can merge creativity with organizational discipline, someone equally comfortable conceptualizing bold visuals and managing multiple deadlines. Experience in communicating complex development issues to diverse audiences is a strong advantage.
